SCHOOL/DEPARTMENT:  Maintenance TYPE:  Classified   STATUS: Non-Exempt   SALARY LEVEL: ($16.24,  full health benefits package) WORK CALENDAR: 223 DAYS, 8 HRS PER DAY

 

REPORTS TO: Director of Buildings and Grounds Maintenance 

 

DEFINITION: Under general supervision, provides secretarial support to the Director of Buildings and Grounds Maintenance and Grounds/Custodian Supervisor within the Somerton School District No. 11.

 

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class).

 

TASKS:

 

Performs a variety of secretarial support activities; researches, summarizes and analyzes information; compiles data to prepare special and recurring reports containing sensitive information; maintains and files Maintenance and Custodial / Grounds Departments data records; verifies accuracy of work; assists with completion of forms; performs general clerical duties including typing, filing, copying, answering phones and providing information. Translates information for employees. Greets visitors, staff and students. Uses radio to communicate with staff.

 

Orders appropriate products and supplies; assists with all aspects of paperwork for the department. Determines if Purchase Order is required, completes all purchase requisitions and obtains appropriate approval. Processes and follows up on purchase orders; maintains balances ensuring that purchase order amount is not exceeded. Plans and arranges meetings; communicates arrangements to appropriate individuals; creates and maintains department procedures manual and handbooks. Monitors and ensures accurate reporting of staff attendance and processes leave request forms. Assigns custodial substitutes. Prepares time documentation for substitutes and employees. Monitors work orders as necessary. Prepares payroll information and submits to the District office.   

 

Organizes and inputs data into computer for work orders; assigns work orders to appropriate personnel; assists Maintenance and Custodial/Grounds department as needed; calendars district vehicle usage; receives and files appropriate documentation. Performs data entry; utilizes appropriate computer programs and enters a variety of information into the computer; and performs related duties as assigned.

 

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: 

Knowledge of District and school policies and procedures. 

Knowledge of specialized office functions for assigned areas. 

Knowledge of reception and telephone etiquette and techniques.

Knowledge of administrative support and record-keeping techniques.

Knowledge of modern office practices, principles and methods.

Skill in maintaining confidential files and information. 

Skill in the use of a personal computer and related software.

Skill in English composition, grammar, spelling and punctuation.

Skill in verbal and written communication.

Skill in following oral and written instructions. 

Skill in establishing and maintaining effective working relationships.

 

PHYSICAL REQUIREMENTS: 

Work is performed in an indoor environment. Work requires frequent standing, walking, and sitting.  Some positions may require bending and lifting up to 25 pounds.