SCHOOL/DEPARTMENT:  District

TYPE:  Classified  STATUS: Exempt   SALARY LEVEL: ($62,608 DOE, up to 5 years’ experience, 12-month position, Full health benefits package) WORK CALENDAR: 261 Day, 8 hours per day 

START DATE: October 2024

 

REPORTS TO: Superintendent/Assistant Superintendent

 

NOTE: This is a grant funded position.

 

DEFINITION: Under general direction, responsible for researching, writing, and submitting grant proposals to secure funding for educational programs, initiatives, and projects within the school district. This role requires a strong understanding of grant processes, effective communication skills, and the ability to collaborate with various stakeholders. Achieves defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; providing information and serving as a resource to others.

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class).

 

TASKS:

Collaborates with internal and external personnel (e.g. other administrators, school site personnel, parents, outside agencies, outside evaluators, community members, Superintendent, etc.) for the purpose of securing funding to maintain and enhance services and/or programs; implementing and/or maintaining services and programs.

Coordinates and manages program components, support needs and materials (e.g. school or district level project planning teams, activities with outside agencies, implementation of awarded competitive grants, assessment and data gathering, work of outside consultants, implementation of all programs, researching short term projects, etc.) for the purpose of ensuring program objectives are achieved within established guidelines, resources are effectively utilized and ensuring compliance with district and funder guidelines.

Develops grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting to the appropriate funding agency.

Develops forms, processes, procedures, and policies (e.g. procedures for grant proposals, boilerplate information using district demographics/ programs/ and success, etc.) for the purpose of implementing a consistent grant application methodology.

Evaluates degree of match between listed grant priority area and system needs for the purpose of matching needs with funding sources.

Facilitates meetings, workshops, seminars, etc. (e.g. school or district level planning team meetings, actions involving outside agencies, professional development opportunities for administrators, teachers and financial procedures, etc.) for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.

Monitors proposals and funding application requirements (e.g. presentation needs such as number of copies and binding, content, delivery method and labeling, deadlines, eligibility for grant, etc.) for the purpose of utilizing time and resources to maximize successful awarding of grant funds.

Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring compliance with approved grant budgets and all federal, state and local regulations.

Observes subject area teachers and coordinator/teacher at each site for the purpose of evaluating the implementation of instructional.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Prepares and maintains a wide variety of often complex materials (e.g. comprehensive federal/state/ and private competitive grant applications, assessment reports, student activities, files on past and present grants, correspondence, internal audits, articulation meetings notes, observation notes, plans, budgets, funding requests, reports, analyses, recommendations, procedures, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, and making presentations.

Presents a variety of topics (e.g. funding requests, grant applications, awarded grants, identifying underfunded services, overviews of programs and services, grants, etc.) for the purpose of conveying information, gaining the required administrative and Governing Board approvals, providing progress reports to administration and funding sources and/or advising other staff of potential funding sources and promoting programs.

Researches topics required to manage assignments (e.g. competitive grant opportunities, relevant policies, new federal and state statutes, staffing requirements, financial resources, etc.) for the purpose of developing additional funding resources for current and proposed programs/services, ensuring compliance with regulatory requirements, securing general information and/or responding to requests.

Serves as liaison to school principals, staff, patrons and parents for the purpose of providing direction, monitoring performance, providing professional growth and achieving overall program/grant and district objectives.

Visits each site on a consistent schedule throughout the academic year for the purpose of meeting with site teams and administrators to facilitate progress towards goals and overall program objectives.

Perform related duties as assigned.

 

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: 

Knowledge of Federal and State guidelines, laws and regulations governing education.

Knowledge of the proposal, amendment and budget process required for the programs.

Knowledge of educational funding sources and grant regulations.

Knowledge of managing awarded grants, including tracking deadlines, reporting requirements, and budget compliance.

Knowledge of District policies and procedures.

Knowledge of supervisory principles and practices.

Skill in public speaking and presenting.

Skill in gathering statistical data and developing reports.  

Skill in effective oral and written communication.

Skill in establishing and maintaining effective working relationships.

Skill and proficiency in Microsoft Office Suite and grant management software.

Ability to work with and collaborate with many adults both within the school district and outside the school district

Ability to work well under pressure, and meet deadlines

Ability to keep abreast of changes in grant policies, funding opportunities, and best practices in grant writing.

Strong fiscal management skills, organizational skills and attention to detail.

REQUIREMENTS: Work is performed in both indoor and outdoor environments. Work requires frequent standing, walking, bending, lifting and/or carrying up to 30 pounds.  May require travel for this position. 

 

 

QUALIFICATIONS: 

Bachelor’s degree in Education, Public Administration, Communications, or a related field (Master's preferred). Three (3) years of proven experience in grant writing and management, preferably in an educational setting.   IVP Fingerprint Clearance card required at hiring.