SCHOOL/DEPARTMENT:  District Office

TYPE:  Classified   STATUS: Non-Exempt   SALARY: ($15.84, 12-month position, full health benefits package)

WORK CALENDAR: 232 Days, 8 Hours Per Day START DATE: December 2024

REPORTS TO: Assistant Superintendent

DEFINITION: Under general supervision, performs a variety of clerical and secretarial duties in support of Somerton School District No. 11.

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class).

TASKS:

Receives and screens telephone calls and visitors; refers to appropriate department and staff; answers questions; provides general information regarding District policies and procedures; receives, sorts and distributes mail; assembles and distributes forms and general information requested by visitors, staff and the general public. Translates documents from English to Spanish; composes letters in English and Spanish. Assists and supports various departments with clerical duties.

Computer input of data in PowerSchool and other programs; process work orders as needed; enters requisitions; organizes, establishes and maintains filing of confidential personnel and other documentation; prepares bank reconciliations; receives monies from site staff; completes student record requests; prepares documentation and files; and performs related duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: 

Knowledge of District Special Education policies and procedures.

Knowledge of specialized office functions for assigned areas. 

Knowledge of reception and telephone etiquette and techniques.

Knowledge of administrative support and record-keeping techniques.

Knowledge of modern office practices, principles and methods.

Skill in maintaining confidential files and information. 

Skill in the use of a personal computer and related software.

Skill in English composition, grammar, spelling and punctuation.

Skill in verbal and written communication.

Skill in following oral and written instructions. 

Skill in establishing and maintaining effective working relationships.

PHYSICAL REQUIREMENTS: Work is performed in an indoor environment. Work requires frequent standing, walking, sitting, repetitive motion and vision to monitor. Some positions may require bending and lifting up to 25 pounds.

QUALIFICATIONS: High School Diploma or equivalent, two (2) years secretarial and/or administrative support experience preferred. Bilingual preferred. Experience working in a school setting is preferred. Fingerprint Clearance Card (IVP) required at the time of hiring.

SOMERTON SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER